Terms & Conditions

Terms & Conditions

By accessing and using this platform, you agree to be bound by these Terms & Conditions.

1.  Agreement to these Terms

These Terms of Service (“Terms”) are a legal agreement between Geovix Solutions d’Intelligence Inc. (“GEOVIX”, “we”, “us”) and the business that subscribes to or uses the GEOVIX platform and website (the “Service”). By creating an account or using the Service, you agree to these Terms. If you are entering into these Terms on behalf of a company, you represent that you have authority to bind it.

2.  The Service

GEOVIX is a billing-integrity and reconciliation tool. It cross-references your rate agreements, warehouse/WMS activity, and invoices to identify potential billing discrepancies (“flags”) for your review. GEOVIX’s connectors are designed to read your data and are intended not to modify your invoices, rates, or billing systems. The specific features available depend on your subscription plan.

3.  Eligibility and accounts

You must be at least 18 years old and use the Service for business purposes. You are responsible for your account, your users, keeping credentials secure, and all activity under your account.

4.  Subscriptions and fees

•     Plans and fees — fees are based on your selected plan and the number of your customers audited, as described in your order or plan. Subscriptions are billed monthly or annually in advance and renew automatically unless cancelled before the renewal date.

•     Taxes — fees are exclusive of applicable taxes, which you are responsible for.

5.  Subscription fees and price changes

GEOVIX reserves the right to modify its subscription fees and pricing plans from time to time. Any price change will be communicated to the Customer in writing at least thirty (30) days before its effective date. Price changes will apply prospectively and will not affect fees already paid or amounts due for an existing fixed-term subscription, unless otherwise agreed in writing. If the Customer does not agree with the revised pricing, it may terminate its subscription before the effective date of the price change in accordance with these Terms.

6.  Your data and your responsibilities

•     Ownership. You retain all rights to the data you upload or connect (“Customer Data”). You grant us a limited license to host, process, and use Customer Data solely to provide, secure, and improve the Service.

•     Your representations. You represent that you have the rights and permissions needed to provide the Customer Data to us, including any personal information of your own customers, and that your use of the Service complies with applicable law.

•     Accuracy. You are responsible for the accuracy of the rates, contracts, and data you provide. GEOVIX’s output depends on the data and rates you supply and approve.

7.  Integrations and third-party services

You may connect third-party systems (such as your WMS or accounting software). You authorize us to access those systems to read the data needed for reconciliation. Our connectors are intended not to modify business records in the connected systems; however, some connections may rely on provider authorization scopes broader than read-only, and must be validated before live use. Your use of third-party services is governed by their own terms, and we are not responsible for third-party services.

8.  Important — GEOVIX provides information, not decisions

Please read this section carefully GEOVIX identifies POTENTIAL discrepancies for your review. It does not make billing decisions, does not give legal, accounting, tax, or financial advice, and does not guarantee that it will find all discrepancies or that every flag is accurate or recoverable. A person on your team reviews and approves every finding, and you are solely responsible for verifying findings and for any action you take — including billing, adjusting rates, pursuing recoveries, or writing off amounts. GEOVIX is a tool to assist your judgment, not a substitute for it.

9.  Acceptable use

You will not misuse the Service, including by: accessing it without authorization; reverse-engineering or copying it; uploading unlawful content or data you lack rights to; interfering with its security or operation; or using it to build a competing product.

10.  Intellectual property

We own all rights in the Service, including its software, design, and content. We may use aggregated, de-identified data that does not identify you or your customers to operate and improve the Service. You own your Customer Data.

11.  Confidentiality

Each party will protect the other’s confidential information and use it only as needed to perform under these Terms.

12.  Warranties and disclaimers

The Service is provided “AS IS” and “AS AVAILABLE.” To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted or error-free, or that it will identify any particular amount of revenue leakage or recovery.

13.  Limitation of liability

To the fullest extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits or revenue. Our total aggregate liability arising out of or relating to the Service will not exceed the fees you paid to us in the twelve (12) months before the event giving rise to the claim.

14.  Indemnification

You will indemnify and hold us harmless from claims arising out of your Customer Data, your use of the Service, or your breach of these Terms, except to the extent caused by our gross negligence or willful misconduct.

15.  Term and termination

Either party may terminate as described in your plan or order. On termination, your right to use the Service ends and we will make your Customer Data available for export for thirty (30) days, after which we will delete it as described in our Privacy Policy. Sections that by their nature should survive termination will survive.

16.  Changes to the Service or Terms

We may modify the Service or these Terms. If we make material changes to these Terms, we will provide notice. Your continued use after changes take effect constitutes acceptance.

17.  Governing law and disputes

These Terms are governed by the laws of the Province of Quebec and the federal laws of Canada applicable there, without regard to conflict-of-laws rules. The courts located in Montreal, Quebec will have exclusive jurisdiction, unless otherwise agreed in an enterprise order.

18.  General

These Terms (with any order and our Privacy Policy) are the entire agreement between us. If any provision is unenforceable, the rest remains in effect. We may assign these Terms in connection with a merger or sale. Neither party is liable for delays caused by events beyond its reasonable control.

19.  Contact

Questions about these Terms: georgio@geovix.ai, 1445 rue Stanley, Montréal, Québec.